Family Information and Forms

Here you will find useful information and documents for parents/guardians of St. Stephen's Episcopal School students.  If you find that the form you need is not here, please contact the school office at 717-238-8590 or

Annual Auction Donation Form

Are you interested in donating an item (ie: jewelry, art, themed basket), experience (ie: tickets to sports games or Hershey Park), or service (ie: spa, photoshoot, or home cleaning) to our school's annual auction, Foundation?  Feel free to complete the Auction Donation Form and return it to the school by April 20, 2018.  Thank you for your support!

Breakfast/lunch/afterschool program menus

For lunch, sandwiches will be served on Mondays, Wednesdays, and Fridays and hot meals will be served on Tuesdays and Thursdays. 


(also click on the Calendar Link on the Home Page for more updated calendar information)

Environmental Education

3rd & 4th Grade Trip - May 10-11, 2018
5th & 6th Grade Trip - April 26-27, 2018
7th & 8th Grade Trip - April 25-27, 2018

volunteer/Chaperone Information

All unpaid school volunteers must obtain the Act 34 Criminal History Record Check and Act 151 PA Child Abuse History Clearance.  These clearances must be on file at the school office and be no more than 1 year old at the time of submission.  You will be required to renew these clearances every 5 years. The 5 years is calculated from the first clearance to meet the 5 year threshold.  Volunteers include, but are not limited to, adults accompanying students on field trips. volunteers in the classroom (including Junior Achievement Volunteers) or volunteers for other school events.

  • Instructions for Obtaining the 2 required clearances - Criminal History Record Check & Child Abuse Clearance are found Here

  • These clearances are free for volunteers.

In addition to the 2 state required clearances, St. Stephen's Episcopal School requires the following additional clearances in specific circumstances:

  • Field Trip Driver Clearance and Documentation (required for drivers) - See Driver Clearance Information Sheet

    • A copy of the the driver's current valid driver's license, insurance card and registration card must be on file prior to the field trip.

  • Federal Criminal History (FBI CLEARANCE) through the Department of Education.

    • In addition to the 2 clearances listed above, the following volunteers at St. Stephen's School require this clearance:  OVERNIGHT ENVIRONMENTAL EDUCATION CHAPERONES, FIELD TRIP DRIVERS and PARENT VOLUNTEERS WHO WILL HAVE DIRECT CONTACT WITH STUDENTS WITHOUT THE SUPERVISION OF A STAFF MEMBER.

    • Act 114 FBI Criminal History (Fingerprint)
      Candidates can register to have their fingerprints taken at the new IDEMIA/Identogo locations. The process requires preregistration at and a service code for St. Stephen’s Episcopal School: 1KG6V5. When you enroll, you are given the opportunity to schedule an appointment at a local fingerprinting site. The updated fee for the clearance is $22.60. Candidates will need to select an appropriate identification document as a part of their registration and must bring it with them to the site when they are fingerprinted.

  • The volunteer is responsible for paying the cost of any required clearances.

As the safety of our students is our greatest priority it is the duty of St. Stephen's Episcopal School to do it's own due diligence with regard to obtaining volunteer clearances.  Therefore, you may be asked to provide new or additional clearances as needed.  We understand that some volunteers may have already provided this information to their employers, churches, sports or scout organizations or other organizations but St. Stephen's Episcopal School must maintain it's own database of clearances.  We appreciate your time and energy in volunteering to our school and your help in making this a safe environment for all students and staff.


All volunteer classroom visits must be scheduled with the classroom teacher.  Teachers will notify the office at least 24 hours in advance of a parent volunteer's arrival.  Upon arrival, parent volunteers and all guests must stop by the office, sign-in, and put on a visitor's badge.  Before leaving, all volunteers and guests must sign-out at the office.  This procedure is also required for field trip drivers.


All parent/guardian volunteers may not be alone with a student under any circumstance.  Being alone with a parent/guardian volunteer's own child is the only exception.


View a volunteer FAQ provided by the Department of Human Services.  Note that the fingerprinting information link in this article is not the current link. Please use the information listed above for obtaining the Act 114 clearance.

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